Let Your Property in Nottingham – Castle Estates

Preparing for Letting

We'll always send our most experienced and professional representatives to conduct a comprehensive assessment of your property. They'll unravel all relevant issues and engage in a detailed discussion with you. It's your opportunity to ask questions and share any concerns.

This service is free of charge, with no obligation.

Inventory

As part of our overall service we'll prepare a detailed inventory, complete with a Schedule of Condition. Every item of furniture and interior decoration is documented with care, supported by dated photographs. This protects you if the tenant alters or damages any of the chattels or fixtures recorded — and gives the tenant a clear record of what they're agreeing to take responsibility for.

The tenancy agreement

We'll prepare an Assured Periodic Tenancy agreement that complies fully with the Renters' Rights Act 2025. From 1 May 2026, all new private tenancies are periodic from day one — there are no fixed terms, and Section 21 "no-fault" notices are no longer available. Possession must be sought on one of the statutory grounds under Section 8 of the Housing Act 1988 (for example, sale of the property, the landlord or a close family member moving in, or persistent rent arrears).

As your managing agent we'll prepare the tenancy itself, the required written statement of terms, the Government Information Sheet, and any Section 8 or Section 13 notices on your behalf. The agreement clearly sets out the responsibilities of landlord, tenant, and agent — including who covers repairs, utility charges, and ongoing costs.

Tenant finding and referencing

We'll launch a marketing campaign to showcase your property across Rightmove, OnTheMarket, our own website, and our local network. Every applicant is assessed fairly on individual merits — affordability, references, and right to rent — in line with the Renters' Rights Act 2025, which prohibits blanket bans on tenants who receive benefits or have children.

For referencing we work with an independent professional referencing company. They examine employment, financial, and previous landlord information thoroughly, so you can let with confidence.

Advertised Rent

From 1 May 2026, every rental advert must state the proposed rent, and landlords and agents are prohibited from inviting, encouraging, or accepting offers above that figure. Rental bidding wars are no longer lawful.

This means we'll work with you to set the right asking price from day one. Pitched too low and you lose income with no scope to negotiate upwards; pitched too high and you risk extended void periods. Our valuations are evidence-based, drawing on current Beeston and wider Nottingham comparables, to give your property the best chance of letting quickly at the right level.

Pet Requests

The Renters' Rights Act 2025 gives tenants a statutory right to request permission to keep a pet, and you cannot unreasonably refuse. When a request comes in, you have 28 days to respond in writing. Reasonable grounds for refusal include a superior lease that prohibits pets, the property being genuinely unsuitable (for example, a small flat for a large breed), or building insurance restrictions.

A blanket "no pets" policy is not a reasonable ground on its own. We'll handle the request process on your behalf, gather the necessary information from the tenant, and advise you on a defensible response. Unreasonable refusals can be challenged through the courts, so it's worth getting the reasoning right first time.

Rent Increases

Rent on an assured periodic tenancy can only be increased once every 12 months, using the prescribed Form 4A (Section 13 Housing Act 1988) with at least two months' written notice to the tenant. Any rent review clauses in pre-existing tenancy agreements are now void.

If a tenant believes the proposed rent exceeds market value, they can refer it to the First-tier Tribunal, which can confirm or reduce the rent but not increase it above what was proposed. We'll prepare and serve the Form 4A on your behalf, and we'll support any proposed increase with current local comparable evidence — the strongest defence at Tribunal.

Property Management

Depending on the service you choose, we'll conduct regular inspections of your property throughout the tenancy. Our reports are written with precision and include dated photographs. Tenants who know the property is regularly inspected tend to maintain a higher standard of care — and we can spot small issues before they become expensive ones. With Castle Estates your property is in safe hands.

Repairs

Repairs are an inevitable part of any landlord's journey. For major works we'll discuss the options with you and seek your approval before instructing. Our trusted network of local trades and contractors provide written estimates, and we oversee the work from instruction through to completion, reporting back to you as needed.

In an emergency — burst pipe, gas leak, electrical fault — we act immediately to protect the tenant's safety and minimise further damage to the property. We are level-headed and can guide you through any crisis.

The Garden

Before your tenants move in we'll ensure the garden is in good order, arranging a tidy-up via a local contractor if needed. During the tenancy, routine garden maintenance is the tenant's responsibility, and we'll supply them with the relevant tools and a mower (all recorded in the inventory). If you'd prefer regular professional maintenance, we can arrange a gardener and reflect this in the rental terms.

Deposits and End-of-Tenancy

Tenants present a tenancy deposit equal to no more than five weeks' rent (or six weeks where the annual rent is £50,000 or more). This is registered with an approved deposit protection scheme within 30 days of receipt, and the prescribed information is served on the tenant.

At the end of the tenancy we assess any redecoration or minor repairs that go beyond fair wear and tear, comparing the property against the original inventory and Schedule of Condition. We then discuss any proposed deductions with both you and the tenant, supported by written estimates. If agreement cannot be reached, the deposit scheme's free independent adjudication service is available to resolve the dispute — we'll handle the submission on your behalf.

The Government Information Sheet

Every assured tenant must be given a copy of the Government's official Renters' Rights Act Information Sheet 2026. For existing tenants on 1 May 2026, this was served between 1 and 31 May 2026. For all new tenancies from that date forward, it must be provided before the tenancy is signed, alongside the other prescribed documents (How to Rent guide, EPC, Gas Safety Certificate, and EICR).

Failure to provide the Information Sheet can result in a fine of up to £7,000. As your managing agent we handle service, keep a dated record of when it was issued, and store proof of receipt — so the obligation is met and evidenced for any future possession claim.

Gas Safety

An annual Gas Safety Certificate must be obtained from a Gas Safe registered engineer. The engineer will check the gas supply, the boiler, and any gas appliances. If any faults are found, we'll arrange remedial work and confirm the cost with you before proceeding.

Without a valid Gas Safety Certificate, we cannot let a property to a tenant.

Electrical Safety (EICR)

Every rental property must have a compliant electrical installation, supported by an Electrical Installation Condition Report (EICR) carried out by a qualified electrician at least every five years. Any Code 1 or Code 2 issues identified must be remedied before a tenant can move in. Without a valid EICR, we cannot let a property to a tenant.

Smoke and Carbon Monoxide Alarms

A working smoke alarm is required on every storey of the property. In addition, any room containing a fixed combustion appliance — a gas boiler, gas fire, wood burner, or similar (gas cookers are excluded) — must have a working carbon monoxide alarm. As your managing agent we test alarms at every inspection and replace any that have failed.

Insurance

We strongly recommend that all landlords hold comprehensive landlord insurance, including rent guarantee cover and contents cover for any items you provide as part of the let. Standard residential policies do not cover let properties — letting the insurer know the property is tenanted is a condition of cover. We can recommend brokers who specialise in landlord policies if you'd find that helpful.

Property Management Services

We pride ourselves on offering a bespoke suite of services designed to meet the specific requirements of each landlord. From comprehensive tenant screening to ongoing property maintenance, we tailor our solutions to your property's individual characteristics and your expectations.

Contact us today to discuss what we can do for you.

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